Policies and Regulations - Eastern Arizona College

The Graham County Community College District Governing Board governs on behalf of and is accountable to the taxpayers of Graham County. They fulfill this responsibility by creating policies that oversee the College’s operations, delegate responsibilities to the President of the College, and hold the President accountable through a structured evaluation process for those delegated charges.

Eastern Arizona College Policies & Regulations

Community

Number

Title

Policy

Regulation

1100.00

Availability of College Resources: Staff, Facilities, Equipment

Policy

1200.00

Faculty and Staff Involvement in Community Activities

Policy

1400.00

Community Participation in College Activities

Policy

1500.00

Advisory Committees

Policy

1500.01

Guidelines for Serving Unorganized Counties - Membership; Appointment; Purpose and Functions of Advisory Committee

Regulation

Administration

Number

Title

Policy

Regulation

2000.00

Employees of the College

Policy

2010.00

Agreements that Bind the College

Policy

2020.00

Accreditation of the College

Policy

2030.00

Presidential Committees Councils & Advisory Groups

Policy

2030.01

Shared Governance

Regulation

2040.00

Public Records

Policy

2040.01

Public Records Requests

Regulation

2040.02

Public Records & Retention

Regulation

2050.00

Administrative Office Schedule

Policy

2060.00

Campus Solicitation

Policy

2070.00

Campus Security and Crime Reporting

Policy

2070.01

Plan for Crime Awareness and Campus Security

Regulation

2070.02

Issuing a Timely Warning

Regulation

2071.00

Control of Vehicles and Non-Pedestrian Devices

Policy

2072.00

Hazing

Policy

2072.01

Hazing Prevention

Regulation

2075.00

Civil Rights and Sexual Harassment

Policy

2075.01

Procedures for Alleged Violations of the Title IX Sexual Harassment Regulations

Regulation

Title IX Grievance Form

Regulation

2075.02

Procedures for Alleged Violations of Civil Rights not Covered by Title IX Sexual Harassment Regulations

Regulation

Civil Rights Grievance Form

Regulation

2075.03

Service and Assistance Animals

Regulation

2080.00

Campus Security

Policy

2080.01

Campus Security Rules

Regulation

2090.00

Organization of Intercollegiate Athletics

Policy

2100.00

College Vehicles

Policy

2100.01

Requests for Use of Transportation Vehicles

Regulation

2100.02

College Vehicles Assigned to the Campus Police Department

Regulation

2110.00

Travel

Policy

2110.01

Travel Guidelines

Regulation

Travel Reimbursement Rates (Mileage, Lodging, Meals, etc.)

Regulation

2120.00

Institutional Membership

Policy

2130.00

Non-College Owned Property

Policy

2140.00

Property

Policy

2140.01

Disposal of Property

Regulation

2150.00

Fund Raising - Gifts

Policy

2150.01

Eastern Arizona College Foundation - Objectives and Responsibilities

Regulation

2150.02

Eastern Arizona College Foundation - Procedures

Regulation

2170.00

Cooperation with Governmental Agencies

Policy

2190.00

Reproduction of Copyrighted Material

Policy

2190.01

Compliance with Copyright Laws

Regulation

2200.00

Competition with Private Enterprise

Policy

2200.01

Guidelines for Providing Goods and Services

Regulation

2210.00

Speakers on Campus

Policy

2220.01

Off-Campus Performances of College Sponsored Groups or Individuals

Regulation

2230.00

Interference with or Disruption of Education

Policy

2230.01

Procedures to be Followed in Dealing with Campus Disorder

Regulation

2240.00

Required Reports

Policy

2260.00

Network Resource Access and Computer Usage

Policy

2260.01

Network Resource Access Guidelines

Regulation

2260.02

Directives Concerning Use of EAC Computer Equipment, Programs or Accounts, Including Network Resources and use of Equipment, Programs or Accounts

Regulation

2270.00

Institutional Mail Room Service Facilities

Policy

2280.00

Telecommunications

Policy

2290.00

Duplication and Contract Printing Services

Policy

2300.00

Contracting with Equal Opportunity Employers

Policy

2320.00

Admission Charges of College Events

Policy

2330.00

Quotes and Competitive Bids

Policy

2330.01

Guidelines for Bids - Materials and Services

Regulation

2330.02

Guidelines for Bids - Real Property

Regulation

2340.00

Employment of Legal Counsel

Policy

2350.00

Official Functions

Policy

Expenditure Authorization Form

Regulation

Instructions for Expenditure Authorization Form

Regulation

2350.01

Guidelines for Official Functions

Regulation

2400.00

Vision, Mission, Purposes, Values and Strategic Plan Procedures and Responsibilities

Policy

2500.00

Human Subjects Research

Policy

2500.01

Human Subjects Research Review Procedure

Regulation

2600.00

Communicable Diseases Vaccinations & Accommodations

Policy

2600.01

Communicable Disease Transmission Control

Regulation

Business

Number

Title

Policy

Regulation

3000.00

General Controls and Provisions for Public Support

Policy

3010.00

Scope of Fiscal Responsibilities

Policy

3020.00

Fiscal Year

Policy

3030.00

Fiscal Officers

Policy

3100.00

Codes, Structure and Classification

Policy

3110.00

Audit Reports

Policy

3110.01

Audit Documentation

Regulation

3120.00

Financial Statements

Policy

3210.02

Financial Reports

Regulation

3260.00

Petty Cash and Operating Cash Funds

Policy

3300.00

Bonds to Finance Capital Outlay

Policy

3310.00

Emergency Commitments

Policy

3400.00

County Property Taxes

Policy

3410.00

State Aid

Policy

3420.00

Tuition/Fees

Policy

3430.00

Out-of-District Tuition/Fees

Policy

3440.00

Federal, State, and Other Non-District Funds

Policy

3440.01

Grants and Other Monetary Awards

Regulation

3480.00

Student Activity Funds

Policy

3500.00

Financial Control

Policy

3500.01

Payroll Control

Regulation

3500.02

Purchase Order Control

Regulation

3500.03

Capital Outlay Control

Regulation

3500.04

Debt Service Control

Regulation

3500.05

Depository Control

Regulation

3500.06

Receipt Control

Regulation

3500.07

Disbursement Control

Regulation

3500.08

Check and Warrant Document Control

Regulation

3500.09

Investment Control

Regulation

3500.10

Maintenance Inventory Control

Regulation

3600.00

Annual and Long-Range Planning

Policy

3610.00

Annual Budget

Policy

3700.00

Bonding of Personnel

Policy

3710.00

Safeguarding Cash

Policy

3720.00

Safeguarding Valuable Papers

Policy

3730.00

Insurance

Policy

3740.00

Reporting Insurance Claims

Policy

3740.01

Auto Accident Report

Regulation

3800.00

Tax Exemptions and Special Assessments

Policy

Personnel

Number

Title

Policy

Regulation

4000.00

College Personnel Defined

Policy

4000.01

Instructional Faculty Titles

Regulation

4010.00

Duties

Policy

4010.01

Guidelines for Full-Time Instructional Faculty - Internal Funding Sources

Regulation

4010.02

Guidelines for Temporary Part-Time Adjunct Instructional Faculty - Internal Funding Sources

Regulation

4010.03

Guidelines for Full-Time and Part-Time Instructional Faculty - External Funding Sources

Regulation

4010.04

Guidelines for Employees

Regulation

4010.05

Telecommuting Alternate Work Environment Parameters

Regulation

Telecommuting-Alternate Work Environment Agreement Form

Regulation

4020.00

Employment of College Personnel

Policy

4020.01

Processing Position Openings

Regulation

4020.02

Full-Time Employment Positions: Publicizing Vacancies, Processing Applications, Testing, Screening, and Selections

Regulation

4020.03

Processing the Employment of College Personnel

Regulation

4020.04

Signing of Personnel Contracts

Regulation

4020.05

Documentation Requirements

Regulation

4020.06

Loyalty Oath

Regulation

4020.07

Equal Employment Opportunity (EEO) Regulations and Affirmative Action Plan (AAP)

Regulation

4020.08

Faculty Credentialing Guidelines

Regulation

4020.09

Temporary Part-Time Classified Staff Employment Procedures

Regulation

4020.10

Background Verification

Regulation

4030.00

Employees' Record Confidentiality

Policy

4030.01

Payroll and Personnel Files

Regulation

4040.00

Work Week

Policy

4040.01

Full-Time Work Schedules - Normal and Flexible Summer

Regulation

4300.00

Salary

Policy

4300.01

Faculty Pay Table

Regulation

4300.02

Professional, Operational, and Executive/Administrative/Management Pay Table

Regulation

4300.03

Tuition Reimbursement

Regulation

4310.00

Leaves of Absence

Policy

4310.01

Authorization for Leaves of Absence

Regulation

4310.02

Full-Time Employee Sick Leave

Regulation

4310.03

Family and Medical Leave (FMLA)

Regulation

4310.04

Maternity Leave

Regulation

4310.05

Jury Duty and/or Court Appearance Leave

Regulation

4310.06

Paid Sick Leave for Part-Time, Temporary, Seasonal, and Work-Study Employees

Regulation

4310.07

Administrative Assignment

Regulation

4310.08

Improvement Leave

Regulation

4310.09

Military Leave

Regulation

4310.10

Vacation Leave

Regulation

4310.11

Industrial Injury or Illness Leave

Regulation

4310.12

Long-Term Disability Leave

Regulation

4310.14

Bereavement Leave

Regulation

4310.15

Holiday Leave

Regulation

4320.00

Arizona State Retirement System

Policy

4330.00

Social Security

Policy

4340.00

Insurance for Employees and Dependents

Policy

4340.01

Insurance for Employees Guidelines

Regulation

4341.00

District Governing Board Members' Participation in Employee Benefit Plan

Policy

4350.00

Employee Benefits

Policy

4360.00

Staff Identification Cards

Policy

4370.00

Enrollment in District Sponsored College Classes - Tuition Exemption Privilege

Policy

4370.01

Enrollment of Full-Time Employees in College Classes

Regulation

4380.00

Employee Passes

Policy

4380.01

EAC Activities Pass Guidelines

Regulation

4380.02

Employee Admission to College Events

Regulation

4390.00

Flextime/Compensatory Time/Overtime

Policy

4390.01

Flextime/Compensatory Time/Overtime

Regulation

4400.00

Retirement Incentive Benefit

Policy

4410.00

Retirement Privileges

Policy

4600.00

Code of Ethics

Policy

4600.01

Reporting Fraudulent or Dishonest Conduct

Regulation

4610.00

Outside Activities

Policy

4610.01

Outside Employment

Regulation

Outside Employment Notification Form

Regulation

4620.00

Disruptive Conduct by College Employees

Policy

4630.04

Faculty Enrollment in Courses

Regulation

4640.00

Full-Time Faculty Participation in Orientation, and End-of-Year Activities

Policy

4650.00

Full-time Employee Evaluations

Policy

4650.01

Procedures for Full-Time Employee Evaluations

Regulation

4651.00

Adjunct Faculty Evaluations

Policy

4651.01

Procedures for Adjunct Faculty Evaluations

Regulation

4660.00

Grievance Procedure

Policy

4660.01

Grievance Procedure for Employees

Regulation

4661.00

Independent Personnel Board - Prohibited Personnel Practices

Policy

4670.00

Administrative Leave, Termination, and Non-Renewal

Policy

4670.01

Procedures for Termination or Non-Renewal of FT Faculty & Staff due to Consolidation, Reorganization or Reduction of College Programs

Regulation

4670.02

Procedures for Administrative Leave

Regulation

4680.00

Consultants and Resource Personnel

Policy

4710.00

Drug-Free Workplace

Policy

4710.01

Drug-Free Workplace Compliance Program

Regulation

4720.00

Institutional Decisions Involving Direct Benefit to Relatives

Policy

4730.00

Sexual Harassment

Policy

4740.00

Cell Phone Privileges

Policy

4740.01

Cell Phone Privilege Guidelines

Regulation

Students

Number

Title

Policy

Regulation

5000.00

Recruitment

Policy

5010.00

Admissions

Policy

5010.01

Admissions Procedures

Regulation

5010.02

Accommodations for Students and Prospective Students with Disabilities

Regulation

5020.00

Penal Institutions

Policy

5030.00

Domicile

Policy

5200.00

Determination of Fees and Tuition

Policy

5210.00

Deferred Payments of Fees and Tuition

Policy

5220.00

Refund and Repayment of Tuition and Fees

Policy

5300.00

Student Government

Policy

5310.00

Student Clubs and Organizations

Policy

5320.00

Admission to College Events

Policy

5330.00

Athletics

Policy

5330.01

Guidelines for Intercollegiate Athletics

Regulation

5330.02

Athletic Commitment to Excellence

Regulation

Athletic Commitment to Excellence Form 20220113

Regulation

5331.00

Substance Abuse Education and Testing Program

Policy

5331.01

Substance Abuse Education and Testing Program-Procedures and Consequences

Regulation

5331.02

Banned Drugs

Regulation

5331.03

Consent to Drug Testing & Authorization for Release of Test Results

Regulation

5331.04

Specimen Collection Acknowledgement

Regulation

5340.00

Athletic Insurance

Policy

5400.00

Insurance for Students

Policy

5500.00

College Sponsored Student Travel

Policy

5500.01

College Sponsored Student Travel Regulations

Regulation

5600.00

Student Housing

Policy

5600.01

Allocation of Residence Hall Damage Charges

Regulation

5600.02

Residence Hall Room Inspections

Regulation

5600.03

Missing Student Notification for Residential Students

Regulation

5700.00

Student Record Confidentiality

Policy

5700.01

Release of Student Information

Regulation

5700.02

Student Inspection of Personal Records

Regulation

5700.03

Parental Notification

Regulation

5710.00

Records Retention

Policy

5710.01

Guide to Records Retention

Regulation

5720.00

Transcript

Policy

5800.00

Student Code of Conduct

Policy

5800.01

Student Code of Conduct Guidelines

Regulation

5800.02

Drug-Free Compliance Program

Regulation

5810.00

Student Grievance Procedures

Policy

5810.01

Student Grievance Procedures - Non-Academic Standards

Regulation

5810.02

Student Grievance Procedure - Academic Standards

Regulation

5810.03

Student Complaint Procedures

Regulation

5900.00

Student Publications

Policy

5900.01

Guide to Student Publications

Regulation

5910.00

Code of Ethics for Publications Sponsor

Policy

5920.00

Authorization and Purpose of Student Loan Fund

Policy

5930.00

Student Financial Aid Programs

Policy

5930.01

Work Study Guidelines

Regulation

5930.02

Coordination of Scholarships and Federal Financial Aid

Regulation

5930.03

Promissory Notes and Short-Term Loans

Regulation

5940.00

Guidelines for Student Indebtedness

Policy

Instruction

Number

Title

Policy

Regulation

6000.00

Curriculum

Policy

6100.00

Curricula Standards

Policy

6100.01

Course Designs for Credit Courses

Regulation

6100.02

Course Design Format & Guidelines

Regulation

6100.03

Course Designs for Non-Credit Courses

Regulation

6100.04

Non-Credit Course Outline Format

Regulation

6110.00

Curriculum Processes

Policy

6110.01

Curriculum and or Course Approval Process

Regulation

6110.04

Occupational Advisory Committees

Regulation

6120.00

General Education

Policy

6120.01

General Education Statement

Regulation

6120.02

General Education Course Criteria for Transfer Degrees

Regulation

6200.00

Instruction

Policy

6200.01

Contracting with High School Districts for Delivery of EAC Credit Classes

Regulation

6210.00

Academic Year

Policy

6220.00

Distance Education

Policy

6220.01

Procedures for Distance Education

Regulation

6230.00

Procedures for Initiation or Discontinuance of Instructional and Non-Instructional Programs-Services

Policy

6230.01

Procedures for Initiation or Discontinuance of Instructional Programs

Regulation

6230.02

Procedures for Initiation or Discontinuance of Instructional Support Programs-Services

Regulation

6230.03

Procedures for Initiation or Discontinuance of Auxiliary Programs-Services

Regulation

6230.04

Procedures for Initiation or Discontinuance of Student Life Programs-Services

Regulation

6240.00

Selection of Instructional Materials

Policy

6240.01

Procedures for Selection of Instructional Materials

Regulation

6241.00

Eye Safety

Policy

6241.01

Protective Eyewear

Regulation

6260.00

Academic Freedom

Policy

6260.01

Guidance on Academic Freedom

Regulation

6270.00

Materials Presented in College Facilities

Policy

6270.01

Guidelines for Materials and Performances in College Facilities-Appeals Process

Regulation

6300.00

Library Operation

Policy

6300.01

EAC Alumni Library Use Policy

Regulation

6300.02

EAC Alumni Library Circulation and Fine Policy

Regulation

6300.03

EAC Alumni Library Collection Development Policy

Regulation

6400.00

Academic Standards

Policy

6400.01

Academic Probation

Regulation

6400.02

Academic Progress

Regulation

6400.03

Grading

Regulation

6400.04

Grade Changes

Regulation

6400.05

Repeating Courses

Regulation

6400.06

Withdrawal from a Course or from the College

Regulation

6400.07

Placement Testing

Regulation

6400.08

Student Classification

Regulation

6400.09

Course Overload

Regulation

6400.10

Plagiarism

Regulation

6400.11

Attendance

Regulation

6400.12

Academic Integrity

Regulation

6400.13

Test Security

Regulation

6500.00

Standards for Awarding Credit

Policy

6500.01

Approved Credit Courses

Regulation

6500.02

National Standardized Examinations

Regulation

6500.03

Advanced Placement Examinations

Regulation

6500.04

Awarding Transfer Credit

Regulation

6500.05

Credit by Departmental Exam

Regulation

6500.06

Credit for Military Service

Regulation

6500.07

Credit for Apprenticeship Training, Licensing, or Other Agency Training or Examination

Regulation

6500.08

Credit by Articulation from Secondary Schools

Regulation

6500.09

Credit by Evaluation

Regulation

6600.00

Standards of Academic Progress

Policy

Physical Facilities

Number

Title

Policy

Regulation

7000.00

Definition of Physical Facilities

Policy

7010.00

Ownership of Property

Policy

7020.00

Facilities

Policy

7020.01

Facility Guidelines

Regulation

7020.02

Facility Charges

Regulation

7020.03

Facility Modifications

Regulation

7020.04

Facility Key Control

Regulation

7020.05

Procedures Relating to Public Access and Freedom of Expression

Regulation

7030.00

Use of Personal Property

Policy

7030.01

Guidelines on Use of Personal Property

Regulation

7030.02

Guidelines on Shop Projects

Regulation

7040.00

New Construction

Policy

7050.00

Smoking and Smokeless Tobacco Free Environment

Policy

7060.00

Naming Facilities

Policy

7060.01

Procedures and Guidelines for Naming Facilities

Regulation

Internal Board Operations

Number

Title

Policy

Regulation

8100.00

District Governing Board Member Code of Ethics

Policy

8110.00

Legal Responsibilities of the District Governing Board

Policy

8120.00

Application of Policy

Policy

8130.00

Formulation - Definition of Policies

Policy

8140.00

Changing of Policies and Regulations

Policy

8150.00

Formulation - Definition of Administrative Regulations

Policy

8160.00

Orientation of New Members

Policy

8170.00

Opportunities for Development

Policy

8180.00

Selection of the College President

Policy

8190.00

Retirement of District Governing Board Members

Policy

8200.00

Conflict of Interest

Policy

8210.00

Attendance at District Governing Board Meetings

Policy

8220.00

Eastern Arizona College Foundation

Policy

Bylaws of the Board

Number

Title

Policy

Regulation

9100.00

Authority

Policy

9110.00

General Powers and Duties

Policy

9120.00

District Governing Board Membership

Policy

9130.00

Oath of Office

Policy

9140.00

Officers and Duties - Election and Terms

Policy

9150.00

Committees

Policy

9160.00

Bylaws - Procedures

Policy

9170.00

Kinds of Meetings

Policy

9180.00

Minutes

Policy

9190.00

Notice of Meetings

Policy

9200.00

Format of Regular District Governing Board Meeting Agenda

Policy

9210.00

Executive Sessions

Policy

9220.00

District Governing Board Meeting Agenda

Policy

9230.00

Quorum

Policy

9240.00

Amendment of Bylaws

Policy