Title IX

• in person
• online through the College’s website
• with the Title IX Coordinator

1. The Title IX Coordinator will reach out to the Complainant to offer supportive measures.
2. The Title IX Coordinator will ensure that the complaint is filed with the appropriate process or referred to the appropriate process.
3. The Title IX Coordinator will determine whether emergency removal of the Respondent is necessary.
4. The Title IX Coordinator will notify the Respondent of the complaint, in writing, also copying the Complainant.
5. The Title IX Coordinator will notify each party of their rights, including the right to an Advisor of their choice in the process.
6. The Title IX Coordinator will initiate an investigation, if appropriate.

Yes, and if that happens, the resolution process ends, as the College no longer has disciplinary jurisdiction over the withdrawn student or resigned employee.

However, a student who withdraws or leaves while the process is pending may not be permitted to return to the College. Such exclusion applies to all Eastern Arizona College campuses. A hold will be placed on their ability to be readmitted. They may also be barred from College property and/or events.

Employees who resign with unresolved allegations pending are not eligible for rehire with the College, and the records retained by the Title IX Coordinator will reflect that status. All college responses to future inquiries regarding employment references for that individual will include that the former employee resigned during a pending disciplinary matter.

If you are a party or a witness, the College will contact you to schedule an investigation interview with the neutral, impartial Investigator(s). The parties can prepare for the interview with their Advisor in advance if they wish. There is no need to prepare a written statement in advance.

The Investigator(s) will take a statement from each interviewee during the interview. Interviewees don’t have to answer every question, but they should try to remember as much as possible and provide complete answers. Interviewees should bring any evidence they have (texts, snaps, physical evidence, videos, etc.) to the interview.

Each party may also be accompanied by an Advisor at the interview (witnesses cannot have an Advisor), so they may want to choose an Advisor before being interviewed. Parties who wish to have a trained Advisor appointed by the College should contact the Title IX Coordinator, who will assign an Advisor.

Parties and witnesses may be interviewed more than once. Interviews may take place in person or may be conducted remotely. Most interviews last approximately one hour, though some can be longer or shorter.

1. The Investigator(s) will compile their notes or transcribe the recording of the interview into a statement for the interviewee to review and verify, to ensure accuracy.
2. Each interviewee will receive a message inviting them to do so and will be provided instructions regarding making any edits or changes.
3. After signing the statement and returning it to the Investigator(s), the statement will be included in the investigation report.

1. Once the Investigator(s) complete a draft of the investigation report, a copy will be provided to each party and their Advisor. Any evidence excluded from the report as not relevant will be provided in a separate file.
2. The parties will have ten (10) business days to review and comment on the report and evidence file to ensure the report is complete and accurate.
3. The Investigator will explain the process by which your review and comment is solicited and incorporated.
4. The investigator(s) will then issue a final report (and final evidence file), providing copies to the parties and Advisors.
5. The report will then be referred for a hearing.

If any or all parties appeal, a Request for Appeal must be submitted in writing to the Title IX Coordinator within (5) days of delivery of the Notice of Outcome Letter. Once the five (5) days have passed, the matter will be deemed closed. The appeal request will be forwarded to an Appeal Chair to determine whether it meets the grounds for appeal (a Review for Standing). Appeals are limited to the following grounds:

1. Procedural irregularity that affected the outcome of the matter.
2. New evidence that was not reasonably available at the time determination regarding responsibility or dismissal was made, that could affect the outcome of the matter;
3. An allegation that the Title IX Coordinator, Investigators, or Decision-maker had a conflict of interest or bias for or against Complainants or Respondents generally or the specific Complainant or Respondent that affected the outcome of the matter.

The Appeal Chair will deny any request for appeal that does not meet the grounds listed above and will notify the parties and their Advisors in writing of the denial and the rationale.

If the grounds in the Request for Appeal meet the grounds listed above, then the Appeal Chair will notify the parties, provide the parties with five (5) business days to submit a response to the portion of the appeal that was approved and involves them; collect any information needed, and render a decision in no more than fifteen (15) business days of their decision. Then the Appeal Chair will prepare a Notice of Appeal Outcome Letter and send it to all parties simultaneously which includes the decision on each approved ground and rationale for each decision.

All decisions by the Appeal Chair are final and may not be appealed by either party.