What is EAC’s Refund Policy?

Tuition and Fees: Refundable tuition and fees are defined as general tuition and out-of-state tuition. All students who officially withdraw from the College or individual semester-length or short-term courses before the close of registration for the course will receive a full refund. Students who withdraw from open entry/open exit courses after the term or semester in which the course is offered has begun will not receive a refund. Fees including class, lab and other special or miscellaneous fees are not refundable.

All refunds and deposits that may be due a student will first be applied to debts that the student owes the College. When federal student aid is used to pay for tuition and fees, the refund will be made to the federal fund, not to the student.

Federal regulations require that if you are a federal financial aid recipient and you totally withdraw from the College on or before the 60% point in the enrollment period, you must return a percentage of the federal aid funds disbursed. For example: if you withdraw at the 30% point of the enrollment period, you earn 30% of all aid that could be disbursed. The remaining 70% of the aid is unearned aid and must be returned. Further information is available at the Financial Aid Office and/or their web page at www.eac.edu/finaid or in the disclosures section of this catalog.

Canceled Courses: When the College cancels a course, a full refund will be made for the canceled course.

Other Refunds: If you wish to appeal the refund policy you may do so by petitioning the Admissions and Academic Standards Appeals Committee. Petitions are submitted online through the student Gila Hank account which is processed through the Records and Registration Office.

A student in the Armed Forces or the Arizona National Guard who is called to active duty and assigned to a duty station, verifiable by a copy of the orders, will be allowed to withdraw and receive a full refund of tuition provided courses have not been completed.

Residence Halls:  In order to meet the demand for housing and provide rooms for those students who really need them, there are firm cancellation and refund policies in effect. If you wish to cancel your residence hall reservation, you may do so at Residence Hall Cancellation or by notifying the Housing Office at housing@eac.edu.

Cancellations on or before July 15 for the fall semester or on or before December 15 for the spring semester will result in a full refund of your housing fees. You must pay your room cost prior to the first day the residence halls open for the semester. If you do not pay by this date, your reservation will be canceled.  If you pay and then cancel your reservation by the first day the residence halls open, you will be eligible for a full refund of your room cost.  If you move out of the residence hall prior to the end of the academic registration period, your housing reservation will be forfeited, and you will be eligible for a 50% refund of your room cost minus individual and/or communal damages.  After the end of the registration period, there will be no further refunds of room costs.  Petitions for a waiver of the refund policy may be filed in the Student Life Office.

Meal Plan: Students who completely withdraw from EAC and cancel their food service prior to the last Friday in October for the Fall semester or the last Friday in March for the Spring semester, will be eligible for a refund of the unused portion of the initial meal plan purchase.  If the initial meal plan value is used and additional funds are added to the meal card, these funds are not eligible for refund.