Family Educational Rights and Privacy Act (FERPA)

How to Give Someone Access to View Your Records

If you would like a parent, guardian, or another individual to be able to view your information — such as grades or account details — you must provide written permission.

To grant access:

1. Complete the appropriate authorization form in MyEAC > My Profile > My FERPA.
2. Submit the form directly to Admissions and Registration.
3. Specify who you are allowing access to and what information they can view.

Once submitted, EA can share information only as outlined in your authorization.

How to Change or Remove Access

You can update or remove access at any time.

To update permissions:

1. Submit a new authorization form.
2. Indicate the changes you want to make.
3. Send the updated form directly to Admissions and Registration.

Your most recent form will replace any previous permissions.

Your Rights Under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords you certain rights with respect to your education records:

• The right to review your records.
• The right to request changes to your records.
• The right to control who can view your information.
• The right to file a complaint

Review Records

You have the right to see your education records within 45 days after the College receives your request.

To review records:

1. Send a written request to the registrar, dean, or another appropriate college official
2. Clearly state which records you want to review

The College will contact you with the time and place to review your records. If the person you contacted does not have your records, they will direct you to the correct office.

Request Changes to Records

If you believe something in your record is incorrect or misleading, you can ask for it to be corrected.

To request changes:

1. Write to the college official responsible for that record
2. Clearly explain what you want changed and why

If the College decides not to make the change, you will be notified and given information about your right to request a formal hearing.

Control Access For Viewing Your information

Your education records cannot be shared without your permission, except in certain situations allowed by law.

One exception is for school officials who need access your records only when necessary to fulfill their responsibilities.

This may include:

• College employees (administrators, faculty, staff)
• Contractors working for the College (such as attorneys or auditors)
• Governing Board members
• Students serving on official committees

File A Complaint

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC, 20202-4605

Student Information and Public Access

The following student information categories are designated as public or “Directory Information.” This information may be disclosed by the College for any purpose, at its discretion.

• Category I: Name, dates of attendance, class, and picture.
• Category II: Previous institutions attended, major fields of study, awards, honors (includes Dean’s List), degrees conferred (including dates).
• Category III: Past and present participation in official sports and activities, physical factors e.g. height or weight of athletes.

While considered directory information, you may withhold disclosure of any category at any time.

To withhold disclosure:

1. Go to your MyEAC.
2. Under “My Profile,” select “My FERPA.”
3. Select the Non-disclosure option for FERPA release.

The College assumes that the failure of any student to request the withholding of “Directory Information” indicates approval for disclosure.

Questions or Assistance

If you have questions about your privacy rights or need help completing a form, contact Admissions and Registration.

• Call: (928) 428 – 8270
• E-mail: records@eac.edu