Family Educational Rights and Privacy Act (FERPA)

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords you certain rights with respect to your education records. They are:

The right to inspect and review your education record within a reasonable time after the college receives your request for access. If you want to review your record, contact the Records and Registration office that maintains the record to make appropriate arrangements.

The right to request an amendment to your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the college Registrar, who is responsible for the record, clearly identifying the part of the record you want changed and why you believe it is inaccurate or misleading. That office will notify you of their decision and advise you of their decision and advise you regarding appropriate steps if you do not agree with the decision.

The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official has a need to know information from your in order to fulfill their official responsibilities. Examples of people who may have access, depending on their official duties, and only within the context of those duties, include: college faculty and staff, agents of the institution, students employed by the college or who serve on official institutional committees, and representatives of agencies under contract with the college.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC, 20202-4605

Release of student record information is generally not done at Eastern Arizona College without the expressed, written consent of the student. There are, however, some exceptions.

For example, directory information may be released without the student's consent. The college hereby designates the following categories of student information as public or “Directory Information.” 

Category I: Name, dates of attendance, class, and picture.

Category II: Previous institutions attended, major fields of study, awards, honors (includes Dean's List), degrees conferred (including dates).

Category III: Past and present participation in officially recognized sports and activities, physical factors (height, weight of athletes).

Please note that you have the right to withhold the release of directory information. To do so, you must complete non-disclosure form, which is available through your Gila Hank account. Please note two important details regarding placing a non-disclosure on your record. 

The college receives many inquiries for directory information from a variety of sources outside the institution, including parents, prospective employers, the new media, and honor societies. Have a non-disclosure request on your record will preclude release of such information, even to those people.

A non-disclosure of information applies to all elements of directory information on your record. Eastern Arizona College does not apply non-disclosure differentially to the various directory information data elements.

Parents or guardians may have access to the education records of a dependent student defined in the Internal Revenue Code of 1954, Section 152, as evidenced by a notarized affidavit stating that the student is a dependent for income tax purposes, or other documentation as may be separately approved by the registrar, on a case-by-case basis.

Questions concerning FERPA should be referred to the Records and Registration office.